Manual

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Manual

1.Introduction

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1.1.What is AMPS?

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AMPS stands for Asset Management and Production System. It is a secure and user-friendly system developed for file hosting and production tracking. Operating as a private/public cloud-based system, AMPS allows users to access their documents easily anytime, anywhere.

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1.2.Difference between AMPS and AMPS Administrator

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There are 2 types of accounts in AMPS: User Account and Administrator Account. User Account owner will use the server ‘AMPS’ while Administrator Account owner will use the server ‘AMPS Administration’. Administrator Account owner is granted more permissions such as creating new projects and new users.

AMPS

AMPS Administration

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2.Understanding AMPS

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2.1.System Interface of AMPS

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2.2.Customising User Profile

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New users can update their personal information and change their password through the customisation function.

Step 1: Click on your username.

Step 2: A dialog box will pop up. Users can update their personal information then click ‘Save’.

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2.3.Access Project

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User may be involved in various projects. To view the projects that the user is involved in, click on [Select Project].

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2.4.Add Folders into Project

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For organisation of the project, user may use create folders under the project.

Step 1: Click on ‘Folder’.

Step 2: Right click the project name and click ‘Add Folder’.

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2.5.Organise Folder

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AMPS is designed to work like your operating system, you can organise your folders as you work on your computer by right click on the folder, a pop-up box will appear prompting you to folder functions.

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2.5.1.Add Folders into Folder

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Step 1: Right click to the folder and click ‘Add Folder’

Step 2: Type in ‘Folder Name’ and ‘Description’ to create new folder; and click ‘Save’

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2.5.2.Edit Folder

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Step 1: Right click to the folder and click ‘Edit Folder’

Step 2: You may need to change/rename folder and description if needed; and click ‘Save’

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2.5.3.Copy/Paste Folder

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Step 1: Right click to the folder and click ‘Copy Folder’

Step 2: Select the destination folder and right click to ‘Paste Folder’

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2.5.4.Move Folder

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In order to move folder, you just simply drag the folder from its current location and drop it into the destination folder.

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2.5.5.Download Folder

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Step 1: Right click to the folder and click ‘Download Folder’

Step 2: That folder will be downloaded as a zip file.

  • To download multiple folders, check folders on the right panel. Once you have selected folders to download, right click and select ‘Download Folder’. Those folders will be downloaded as a zip file.
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2.5.6.Delete Folder

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Step 1: Right click to the folder and click ‘Delete Folder’

Step 2: A pop-up box will appear asking you to confirm if you would like to delete this folder.

  • To delete multiple folders, check folders on the right panel. Once you have selected folders to delete, right click and select ‘Delete Folder’. A pop-up box will appear asking you to confirm if you would like to delete those folders.
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3.Organise Files

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3.1.Create Asset

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Create Asset allows you to create a new file without content at first. This file can be uploaded as file revisions or can be assigned to other user within a project.

Step 1: Right click to the folder and click ‘Create Asset’

Step 2: A dialog box will pop up. Type in ‘Asset Information’ and click ‘Save’.

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3.2.Add Files to Folder

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User may need to upload documents into the respective folders. This can be done by 2 ways: Upload function and Drag-and-Drop function.

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3.2.1.Upload Function

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Step 1: Right click to the folder and click ‘Upload’

Step 3: A dialog box will pop up. Click on ‘Add’ and choose the files that you would like to upload.

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3.2.2.Drag-and-Drop Function

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Step 1: Select the destination folder.

Step 2: Drag the document that you want to upload and drop it into the folder.

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3.2.3.Edit File

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3.2.4.Move File

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3.2.5.Download Files

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The downloading function allows users to access files and documents for offline work. User can download one or multiple files at the same time by selecting the files, right click and click “Download” or just click “Download” button on menu bar.

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3.2.6.Delete Files

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Step 1: to delete a file, you can right click to the file and click ‘Delete Folder’, or select the file and click the  “Trash” icon or “Delete” button on menu bar.

Step 2: A pop-up box will appear asking you to confirm if you would like to delete this file.

  • To delete multiple files, check files on the right panel. Once you have selected files to delete, right click and select ‘Delete Folder’; or click “Delete” button on menu bar. A pop-up box will appear asking you to confirm if you would like to delete those files.

 

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3.2.7.Search Files

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Step 1: Go to the folder, key in all or part of the name of the file you are looking for in the search bar locating at the top of the page.

Step 2: Hit “Enter” or click the magnifying glass icon to run the search.

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4.File Hosting in AMPS

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4.1.Share Resources

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User may need to share files and documents with others who may not have an AMPS account. AMPS’ sharing function allows user to share files/documents at their preferred level of permission.

There are 3 levels of permissions: Viewer, Reader and Writer.

Viewer: Shared files and folders that can be accessed and previewed but cannot be downloaded.

Reader: Viewer with download permissions.

Writer: Reader with edit and upload permissions.

Step 1: Right click the file that you would like to share.

Step 2: Click on ‘Get Share Link’.

Step 3: A dialog box will pop up. Choose the level of permission and set time for expired link if needed. Copy and paste the link for sharing.

Note: If “Start Date” and “End Date” are selected, the shared link is only available during the set time period.

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4.2.Unshare Resources

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This function is useful for users to unshare the permission(s) to the files. The files will no longer be accessed via all shared means.

Step 1: Right click the file that you would like to unshare.

Step 2: Click on ‘Unshare Resource’.

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4.3.Modify Shared Permission

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Shared history can be viewed and modified.

Step 1: Click on ‘Sharing’.

Step 2: Review the ‘Options’ section and choose the appropriate actions – Delete or Modify.

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5.Production Tracking in AMPS

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5.1.Annotate and Comment on File

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For purpose of better communication, AMPS has tools for annotation and commenting on media files such as videos and pictures.

Step 1: Go into ‘Working Asset’ and click on the file that you would like to work on.

Step 2: Preview the file.

Step 3: Using the drawing tools and text tools, add comments directly to the media file for reference (the original file remains unchanged). Save the annotations.<img class=”alignnone size-full wp-image-14677″ src=”https://www.amps.sg/wp-content/uploads/2017/07/annotation.jpg” alt=”” width=”1117″ height=”577″ />

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5.2.Download File

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For purpose of offline work, users can download the selected file.

Step 1: Go into ‘Working Asset’ and click the file that you would like to download.

Step 2: Click on the download button.

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5.3.Upload New File Version

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Users may add new file version to the assigned work.

Step 1: Go into ‘Working Asset’ and click on asset/file to upload the new version.

Step 2: Click on the upload button, browse the new file version, open and click on the blue upload button.

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5.3.1.Asset Properties

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5.3.2.Asset Revisions

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5.3.4.Track Status of Work

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5.3.5.Track Time Period for Completion

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There may have duration for the completion of the assigned work.

Step 1: Go into ‘Project’.

Step 2: Click on ‘Project Information’ to find out about the duration for completion of the project.

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5.3.6.Track Statistic of Project

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User may need to know the status of a project as a whole.

Step 1: Go into ‘Project’.

Step 2: Click on ‘Project Charts’. A pie chart will inform the user of the status of the project.

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6.Understanding AMPS Administrator

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6.1.System Interface of AMPS Administrator

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6.2.Customising User Profile

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New users can update their personal information and change their password through the customisation function.

Step 1: Click on your username and enter ‘Edit Profile’.

Step 2: A dialog box will pop up. Users can update their personal information then click ‘Save’.

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6.3.Create New Accounts for other Users

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As an administrator, the user has the permission to create new accounts for other users.

Step 1: Go to ‘User’.

Step 2: Click on ‘Add’.

Step 3: A dialog box will pop up. Fill in the details of the new user and save the information.

Note: If “Allow to login Admin” is ticked, new user can use both normal AMPS and AMPS admin. If not, new user can only user normal AMPS.

Note: There is also “Import” button for bulk user creation by uploading csv file. User can get a file template by clicking “Download Templates” file.

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6.4.Create New Projects

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As the administrator, user has the permission to create a new project.

Step 1: Go to ‘Project Management’.

Step 2: Click on ‘Add’.

Step 3: Fill in the details in ‘Project Information’ and save changes.

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6.5.Add Folders into Project

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For organisation of the project, user may need to create folders under the project.

Step 1: Under ‘Project’, go into the project of your choice.

Step 2: Right-click on the Project name and enter ‘Add Folder’.

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6.6.Organise Folder

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User may need to upload documents into the respective folders. This can be done in 2 ways: Upload function and Drag-and-Drop function.

5.6.1 Upload Function

Step 1: Under ‘Project’, go into the project of your choice.

Step 2: Enter the folder that you would like to upload the document.

Step 3: Click on ‘Upload’ button or right-click on folder that you want to add new files in. A dialog box will appear. Click on ‘Add’ to start adding your documents.

5.6.2 Drag-and-Drop Function

Step 1: Under ‘Project, go into the project of your choice.

Step 2: Enter the folder which you would like to upload the document.

Step 3: Simply drag the document you want to upload and drop it into the folder.

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7.File Hosting in AMPS Administrator

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7.1.Share Resources

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User may need to share files and documents with others who may not have an AMPS account. AMPS’ sharing function allows user to share files/documents at their preferred level of permission.

Viewer: Shared files and folders that can be accessed and previed but cannot be downloaded.

Reader: Viewer with download permissions.

Writer: Reader with edit and upload permissions.

There are 3 levels of permissions: Viewer, Reader and Writer.

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7.1.2.Add Shared User

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Step 1: Right click the file that you would like to share.

Step 2: Click on ‘Add Shared User’.

Step 3: A dialog box will pop up. Choose the user, the level of permission you would like to share, and set time for expired link if needed. Save the information.

Note:

  • The shared files/folders are only available during the set time period for the shared user.
  • For users who do not have AMPS accounts, you just need to put in their emails; system will auto create AMPS accounts with the provided email and share it; and users will receive an email with APMS username and password.
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7.1.2.Unshare Resources

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This function is useful for altering the sharing permissions.

Step 1: Right click the file that you would like to unshare.

Step 2: Click on ‘Unshare Resource’.

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7.1.3.Modify Shared Permission

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Shared history can be viewed and modified.

Step 1: Click on ‘Edit Project’.

Step 2: Go into ‘Sharing’.

Step 3: Review the ‘Options’ section and choose the appropriate actions – Delete or Modify.

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8.Production Tracking in AMPS Administrator

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8.1.Create Workflow

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A workflow will enable user to have a rough guideline of the things to do the project.

Step 1: Go into ‘Edit Project’.

Step 2: Click on ‘Organise Workflow’.

Step 3: Under Project Workflow list, click on the settings button. Add Workflow.

Step 4: Select the Workflow and add steps to it under ‘Step List’.

Step 5: Click on the extension bar to view the workflow and step organization

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8.2.Add User and Assign User Role Right

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Administrator has the permission to add users into the project and grant them different levels of permissions (Permissions will be further explained in Chapter 8, Role Definition.)

Step 1: Go into ‘Edit Project’.

Step 2: Click on ‘Assign User-Role-Right’.

Step 3: Add users into the project and alter their permission levels via ‘User Roles’.

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8.3.Work Assignment

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Work Assignment allows administrators to assign different parts of the project to different users.

Step 1: Click on the file that you would like to assign.

Step 2: Enter the ‘Assign’ button.

Step 3: A dialog box will pop up. Select the Workflow and Step. Assign it to the user and change the tracking status.

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8.4.Production Tracking

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8.4.1.Annotate and Comment on File

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For purpose of better communication, AMPS has created tools for annotation and commenting on media files such as videos and pictures.

Step 1: Click on the file that you would like to work on to preview asset.

Step 2: Using the drawing tools and text tools, add comments directly to the media file for reference. Save the annotations.

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8.4.2.Track Status of Work

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8.4.3.Set Time Period for Completion

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There may a duration for the completion of the assigned work.

Step 1: Go into ‘Edit Project’.

Step 2: Under ‘Project Information’, set the estimated start and end time.

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8.4.4.Track Statistic of Project

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User may need to know the status of a project as a whole.

Step 1: Go into ‘Edit Project’.

Step 2: Click on ‘View Charts’. The pie chart will inform the user of the status of the project.

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9.Role Definition

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9.1.Pre-defined Permission Groups

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Each pre-defined permission group consists of different permission types. The different pre-defined permission groups can be used together to create a new role.

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9.2.View Permissions for Role

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Some roles have a combination of pre-defined permission groups.

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9.3.Add New Role

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User can customize the permission levels of other users.

Step 1: Enter into ‘User Role’.

Step 2: Under Roles, click on the setting button. A drop down box will appear and add ‘Add Role’.

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10.Template Management

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10.1.Create Template from Project

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The purpose of creating a template from a project is to duplicate its skeleton for another project.

Step 1: Enter into ‘Project Management’.

Step 2: Right click the project of interest. An option menu will appear. Click on ‘Save as Template’.

Step 3: Click on ‘Template Management’ and the new template will appear there.

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10.2.Create Project from Template

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The purpose of creating a project from a template is to use its template for the new project.

Step 1: Go into ‘Template Management’.

Step 2: Right click on the project of interest. An option menu will appear. Click on ‘Create Project’ and a new project will be created with the same template.

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